Build a shared order list
Record every supplier, product, quantity and expected readiness date. Use consistent product names so the packing list can be reconciled later.
Collect packing information
Ask for carton count, dimensions, gross weight and any handling requirements. Update the plan when the supplier confirms final packing.
Align readiness dates
Discuss whether to wait for all products or plan separate dispatches. A combined shipment requires a clear view of what is ready and what is still in production.
Coordinate documents and handovers
Confirm the information needed for collection, export and destination processing with the people handling those stages. Track responsibilities and handover dates in one place.
Review the shipment scope
Check collection, consolidation, freight and destination arrangements against the agreed quotation. Ask for a revised plan if the volume, timing or destination changes.